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BidYourEvent — bye to event planning worries
The Platform

Smarter events
start here

BidYourEvent connects hosts with verified vendors through transparent, competitive bidding — from posting your event to releasing escrow payments. Here's exactly how it works, step by step.

Book a Demo Explore the Journey

< 5 min

To post an event

24 hrs

First bid received

5-10

Bids per event

5%

Flat platform fee

01
Step 01

Create Your Event

Describe your vision in under 5 minutes. The more detail you provide, the better your bids will be.

  • Event title, type (Wedding, Mehndi, Corporate, Birthday, etc.)
  • Date, location, and guest count
  • Total budget in PKR or CAD
  • Service categories needed (Catering, Photography, Decor, etc.)
Your event goes live instantly and matching vendors are notified
02
Step 02

Choose Your Posting Mode

Decide how you want vendors to bid — per service or for the whole event.

  • TENDERS: Post separate tenders per service category with individual budgets
  • WHOLE_EVENT: Post the entire event for collective or selective vendor bids
  • Set per-category budgets or a single total budget
  • Add requirements, mood boards, and reference images
Vendors matching your categories get instant notifications
03
Step 03

Receive Competitive Bids

Verified vendors submit proposals with transparent, itemised pricing — usually within 24-48 hours.

  • Each bid includes an itemised pricing breakdown
  • Vendor portfolios, ratings, and reviews attached
  • Deliverables and proposed timeline included
  • Average: 5-10 bids per event within 48 hours
You get notified of every new bid in real-time
04
Step 04

Compare & Shortlist

Use the side-by-side comparison dashboard to evaluate bids on price, quality, and fit.

  • Filter and sort by price, rating, deliverables
  • Ask questions via the tender Q&A board
  • Shortlist 2-3 top candidates
  • Add team collaborators to review with you
Narrow down to your finalists
05
Step 05

Negotiate & Finalise

Message vendors directly in-platform to refine proposals and agree on final terms.

  • Direct messaging tied to each bid
  • Request revisions or custom packages
  • Negotiate on price, timeline, and deliverables
  • Vendor can update their bid with negotiated terms
Agreement reached on final scope and price
06
Step 06

Sign Digital Contract

The accepted bid auto-generates a legally binding contract with e-signature — no PDFs, no printing.

  • Scope of work, milestones, and payment schedule auto-filled
  • Both parties e-sign digitally
  • Audit trail tracks every action
  • Contract status: DRAFT → SENT → ACTIVE
Contract is now ACTIVE — vendor is officially hired
07
Step 07

Fund Escrow Milestones

Pay milestone amounts into secure escrow — funds are held by the platform, not sent directly to the vendor.

  • Pay via JazzCash, Easypaisa, Visa, or Mastercard
  • Platform fee: 5% on each contract
  • Funds held securely until milestone completion
  • Vendor sees funds are secured — builds confidence
Escrow status: PENDING → FUNDED
08
Step 08

Track & Manage

Everything lives in one workspace — milestones, tasks, documents, messages, and timeline.

  • Milestone tracking with due dates and auto-reminders
  • Task assignment and project timeline (Gantt view)
  • Document library — contracts, mood boards, floor plans
  • In-platform messaging tied to the project
  • Run-of-show scheduling for event day
Complete visibility — nothing falls through the cracks
09
Step 09

Approve & Release Payment

When the vendor submits milestone work, you review and approve to release escrow funds.

  • Vendor submits work with proof (files, photos, delivery notes)
  • You review and approve — or request revisions
  • Funds released from escrow to vendor on approval
  • Auto-approve after 7 days if no action taken
Escrow status: SUBMITTED → APPROVED → RELEASED
10
Step 10

Leave a Review

Rate your vendor to build the platform's trust ecosystem and help future hosts.

  • Rate on quality, communication, and punctuality
  • Written review visible on the vendor's profile
  • Reviews drive vendor rankings and visibility
  • Post-event review request sent automatically
Your feedback strengthens the community
Lifecycle

How bids & payments move

Every bid and every payment follows a transparent, trackable lifecycle — so you always know exactly where things stand.

From Proposal to Contract

Bid Lifecycle

1

SUBMITTED

Vendor submits proposal

2

UNDER_REVIEW

Host reviews bids

3

SHORTLISTED

Top candidates selected

4

NEGOTIATING

Terms discussed

5

ACCEPTED

Contract signed

From Deposit to Payout

Escrow Payment Lifecycle

PENDING

Milestone created

FUNDED

Host deposits to escrow

IN_PROGRESS

Vendor working

SUBMITTED

Vendor delivers work

APPROVED

Host approves

RELEASED

Funds sent to vendor

Platform

Everything in one place

Every tool you need to plan, bid, contract, and pay — built into the platform.

Bid Comparison

Compare all bids side-by-side with full pricing, deliverables, and ratings.

In-Platform Messaging

Communicate directly with vendors — tied to each project, never lost.

Vendor Verification

Every vendor is identity-checked with government ID before joining.

Secure Escrow

Payments held safely until milestones are delivered and approved.

Digital Contracts

Auto-generated from accepted bids with e-signature — no PDFs, no printing.

Analytics

Track spend, bid response rates, vendor performance, and earnings.

FAQ

Common questions

Everything you need to know about how BidYourEvent works.

Yes — posting your event and receiving bids is completely free. We charge a small 5% platform fee only when a contract is signed through the platform.

Still have questions?

Talk to Us

Get Started Today

Ready to Bid? Ready to Book?

Join thousands of event hosts and vendors already building better events across Pakistan & Canada.

Post Your Event Start Bidding

Free to post · No commitment · Pakistan & Canada-wide